Staffing Growth Powered by HubSpot Solutions
Explore full lifecycle solutions, including compliance-ready technology, that streamline your recruiting, client management, and consultant engagement to put your people first.

Harness the Full Power of HubSpot
Give your recruiters, sales reps, and operations teams the tools to engage candidates, manage clients, and improve retention.
Talent Acquisition
Combine inbound marketing, website optimization, paid campaigns, and automation to keep your candidate pipeline full and reduce time-to-fill.



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Candidate Engagement & Onboarding
Create a cohesive experience for new hires, streamline communication, and improve placement success.



Client Management
Create a bridge between customer relationship management (CRM) and applicant tracking systems (ATS).




Consultant Retention & Loyalty
Drive consultant and client retention with resources, reporting, and continuous feedback loops.




Integrations for a Unified Staffing Experience
Streamline operations with ATS, HR, and back-office integrations.

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Compliance and Data Security
We’re proud to support staffing firms with compliance-ready solutions. HubSpot’s CRM protects sensitive data, including personal information, certifications, and payroll data—so you can place candidates quickly without sacrificing security.
Healthcare Clients We've Served







Our Approach to Staffing Growth
Find out how we deliver outstanding outcomes throughout the staffing lifecycle.
Bolster Your Brand
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We help your staffing brand stand out from competitors with persona-targeted campaigns that attract both clients and candidates.
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We’ll show you how to segment audiences—by role type, industry, or hiring need—for more precise targeting and stronger ROI.
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We’ll manage PPC efforts across LinkedIn, Google Ads, and social platforms with custom audiences designed to drive job orders and candidate applications.

Accelerate Job Order Conversion
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Empower your sales team with HubSpot tools that turn leads into long-term client relationships.
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Track the full journey from first outreach to signed contract with a clear, automated sales pipeline.
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Arm your team with content, sequences, and analytics that shorten sales cycles and increase placements.

Unify Your Tech Stack
- Connect HubSpot with your ATS and payroll systems for a seamless workflow.
- Sync candidate, client, and job data in one place to eliminate manual updates and reduce errors.
- Leverage custom integrations for Bullhorn, Greenhouse, Tracker, and other ATS platforms to keep recruiting and sales aligned.

Customer Success
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Use HubSpot’s automation to streamline consultant redeployment, client feedback, and ongoing communication.
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Build loyalty with reporting dashboards that track placements, retention rates, and ROI for clients.
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Transform SmartBug into an extension of your team, ensuring candidates and clients feel supported at every step.

What Our Clients Say

SmartBug knows HubSpot intimately and have achieved the impossible on multiple occasions for us.

SmartBug knows exactly what HubSpot can do and pushes the platform to perform for our business.
The spectrum of knowledge and expertise in all things inbound, website development, HubSpot CMS, and lead gen is amazing.
Their unparalleled expertise in HubSpot, inbound practices, and marketing in general [...] has made them a trusted advisor resource unlike any other we have experienced.
They are Jedi Masters when it comes to HubSpot and are wonderful teachers/coaches when it comes to looping you in on how to utilize it to your advantage.
From start to finish, SmartBug Media was absolutely amazing. We migrated our CRM from Salesforce and had quite a few custom items we wanted built and SmartBug replicated what we were wanting. Our main point of contact, Mike Wolfe, was very professional and knowledgeable about HubSpot and worked very hard to set up our CRM to our expectations and standards.

If you are thinking about hiring an agency to help with your inbound marketing, SmartBug Media is someone you should contact.

After two websites, a lot of inbound marketing work, and a HubSpot management program for one of our portfolio sites, it's clear that SmartBug Media knows what they're doing.

As the manager of over 70 providers in the HubSpot Service Marketplace, SmartBug Media managed to stand out above the rest in several ways—no small feat.
Not only was the creative work outstanding, but the knowledge [...] that SmartBug Media has of the HubSpot platform is superior to any other service provider that we contacted.
Decided to take a chance and go with HubSpot's No. 1 partner. The SmartBug team not only delivered great results but working with them couldn't have been easier.
If you are working within HubSpot, SmartBug has the people and know-how to build your website.
SmartBug has been a crucial agency partner for us over the past seven years. We have a lean team internally, so SmartBug functions like extended team members. They handle all of our digital marketing, content marketing, and websites. They are [...] quick, responsive, and flawless at project management. They have particular expertise in inbound content marketing, HubSpot, and paid digital advertising. I highly recommend SmartBug!
Frequently Asked Questions
Get insights into your most frequent healthcare inquiries.
How much does HubSpot cost?
HubSpot offers tiered pricing across Starter, Professional, and Enterprise levels and across all six hubs: Marketing, Sales, Service, Content, Operations, and Commerce. Learn more about HubSpot's pricing options.
For more information about how you can leverage the HubSpot ecosystem for your staffing firm, you can contact our sales team directly.
Can you integrate my ATS into HubSpot?
Yes. We integrate popular ATS platforms like Bullhorn, Greenhouse, Tracker, JobAdder, and more directly with HubSpot to sync candidate and client data.
Do you help with recruiter training on HubSpot?
Absolutely. We provide onboarding and hands-on training so your recruiters and sales team can adopt HubSpot quickly and effectively.
What types of campaigns do you run for staffing?
We manage digital campaigns for candidate sourcing, employer branding, client acquisition, and consultant re-engagement—across paid media, email, and social.
Can HubSpot handle interview scheduling?
Yes. HubSpot can automate interview reminders, confirmations, and follow-ups to keep candidates engaged and reduce no-shows.
How do you ensure compliance in candidate and client data management?
HubSpot provides secure data storage, permissions, and audit trails. We configure the system to meet your compliance needs, including GDPR and industry-specific requirements.
How do you streamline marketing and sales for staffing organizations?
We align recruiters and sales reps under one CRM, connecting marketing campaigns, job orders, and candidate pipelines for full visibility and faster placements.
How does SmartBug ensure a smooth transition when adopting new technologies?
When you work with SmartBug, you'll gain access to an entire account team dedicated to your success. Your account strategist will work closely with your HubSpot technologist to ensure ease of development, onboarding, and ongoing training. We'll work with your team to audit your current tech stack and plan strategically for your sustained growth in the healthcare sector.
We’re ready to take your staffing agency where you want to grow.
Popular Resources
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What Staffing Firms Get Wrong About CRM Strategy
SmartBug outlines five common pain points for staffing firms and illustrates how HubSpot can help save the day.
Read More